What Is IEP Tracking?

Cocovox's IEP tracking system provides automated goal progress monitoring that links directly to your clinical data. Instead of manually tallying scores and updating spreadsheets, every session result, exercise completion, and probe data point automatically flows into the relevant IEP goal's progress record.

This gives you an always-current, data-driven view of each client's progress toward their goals, ready for IEP meetings, progress reports, and clinical decision-making.

Features

Goal Dashboard

The goal dashboard displays visual progress bars for each active IEP goal. At a glance you can see:

• Current accuracy percentage relative to the goal criterion
• Trend direction (improving, stable, or declining)
• Number of data points collected
• Most recent session date and score
• Projected timeline to criterion based on current trajectory

Auto-Population

Data from multiple sources automatically populates goal progress:

• Clinical sessions - Every scored trial during a therapy session is attributed to the targeted IEP goal
• Deep Dive exercises - When clients complete exercises targeting skills aligned to their IEP goals, results are automatically mapped
• Probe sessions - Formal assessment data from probes contributes to the goal's data record

No manual data entry is required. Every interaction that generates measurable data feeds the tracking system.

Clinical Timeline

Each goal includes a chronological timeline view showing every data point collected. You can see the progression of scores over time, filter by data source, and identify patterns in performance. The timeline is especially useful for identifying whether specific activity types or session formats produce better outcomes.

Support Levels (AI-Suggested)

Cocovox suggests clinical support level classifications based on exercise accuracy and attempt data. These are AI-generated suggestions, not clinical assessments. Clinicians should review and adjust support levels based on their professional judgment and direct observation.

• Independent - Producing targets accurately without support
• Minimal support - Occasional cues or reminders needed
• Moderate support - Regular prompting or modeling required
• Maximal support - Intensive support needed for target production

These suggested levels update automatically as new data is collected. They are included in progress reports as algorithm-derived estimates and should be confirmed by the supervising clinician before being used in formal IEP documentation.

Source Tracking

Every data point in the system is tagged with its source, so you always know where the data came from. Sources include:

• clinical_session - Data collected during live therapy sessions
• auto_deep_dive - Results from Deep Dive exercise completions
• probe_session - Data from formal probe assessments
• manual_entry - Scores entered manually by the clinician

The IEP Bridge

The IEP bridge maps exercise performance to suggested clinical support levels using rule-based thresholds. These are automated suggestions to assist clinicians, not validated clinical assessments. When a client completes a Deep Dive exercise, the bridge:

• Evaluates the exercise score against rule-based thresholds
• Suggests a support level classification for clinician review
• Identifies which IEP goals the exercise aligns with
• Updates goal progress with the new data point
• Recalculates the exponential moving average (EMA) mastery score

This bridge means that practice activities outside of formal therapy sessions still contribute meaningful clinical data to the client's progress record.

Progress Reports

Generate IEP progress reports directly from the tracking data. Reports include:

• Visual progress charts for each goal
• Current support level and trend analysis
• Data point counts and collection dates
• Comparison to baseline performance
• Narrative summary of progress

Reports can be generated for any date range and exported as PDF for IEP meetings or parent communication. See Clinical Reports for full details on report types and export options.

Managing Goals

Adding Goals

Add IEP goals manually by entering the goal text, criterion (e.g., 80% accuracy over 3 consecutive sessions), target area (articulation, language, fluency), and target date. You can also use goal templates for common objectives.

Modifying Goals

Goals can be updated if the IEP team revises targets. The system preserves historical data and marks the modification date so progress before and after the change is clearly distinguished.

Closing Goals

When a client meets criterion or a goal is discontinued, mark it as closed with a status (met, discontinued, or modified). Closed goals remain in the client's record for reference and reporting.